Reporting infringements in IBE d.d.
As part of its commitment to ethics, integrity and transparency, the Company provides an easily accessible communication channel for anyone to report inappropriate conduct or behavior, breaches of the law, failure to comply with the Company's commitments or breaches of the Company's internal procedures and regulations.
With the aim of preventing and sanctioning illegal and/or unethical conduct in the Company's business, we call on all individuals (internal and external applicants /whistleblowers) who suspect any irregularities or illegal practices in the Company's or its employees' business to report.
This notice is addressed to all applicants/whistleblowers, whether they are employees of the company (permanent, temporary, or casual co-workers) or represent other stakeholders (shareholders, suppliers, business partners or any other individuals).
We suggest that in your report you indicate:
1. The reason for reporting the infringement/incident.
2. Where the incident happened?
3. When the incident happened?
4. Who do you think is responsible (directly and/or indirectly) for the incident?
5. Event description.
6. Have you already informed anyone about the incident or taken any other action?
7. If you have evidence (documents, photos), you can attach them.
8. If you wish, you can send us your contact email address.
If you are submitting a non-anonymous application, please also indicate that you consent to the processing of your personal data for the purposes of processing this application.
Frequently asked questions (FAQ):
Q: When and what can I report?
Contact us if you suspect or are aware of conduct or incidents that violate: the IBE d.d. Internal Regulations, the IBE Code, the Anti-mobbing Policy or any other IBE d.d. commitment or other binding rules.
Please do not delay in submitting your report, as this will in no case have negative consequences for you.
Q: How am I protected as a whistleblower?
The Company collects and processes the personal data of the whistleblower (if provided) and the personal data of other participants in the alleged conduct for the purposes of the investigation in accordance with the provisions of the applicable data protection legislation. As a whistleblower, you are guaranteed anonymity and only the Whistleblowing Confidant will know your identity. If you wish to receive a reply regarding the handling of your report, you can provide us with your contact details.
In the case of anonymous reports, the confidant does not know the identity of the whistleblower.
We will delete personal data that is not relevant to the individual case immediately. If further proceedings are initiated as a result of a complaint, the Company will retain the data for 1 year after the conclusion of the internal or legal proceedings.
The Company provides all whistleblowers with the highest level of protection against any direct or indirect retaliatory measures.
Q: Can I make an anonymous report?
Applicants/whistleblowers who wish to remain anonymous are reminded that the possible lack of verifiable or additional information may not allow for a full and thorough examination of the report, nor will it be possible to provide feedback to the applicant.
We encourage you to disclose your identity when making a report, as this may facilitate the investigation and provide you with appropriate feedback. Alternatively, you can choose to remain anonymous if you wish.
Q: What is the procedure after filing a report?
Reports will be processed in accordance with the Company's Whistleblowing and Whistleblower Protection Policy. The Whistleblower Confidant will decide what procedure will be followed and contact the whistleblower with any questions or requests for further clarification. If you provide your contact details, you will be informed of the outcome of the investigation following your report. In complex cases, the investigation may take several weeks.
Q: Who can I contact for further clarification or information on how to report?
For further clarifications, consultations, and information, you can contact the Whistleblower Confidant by e-mail: zaupnik.zvizgaci@ibe.si or by telephone on the following number: +386 1 477 61 61.